1. Administrative Assistant Requirements
    1. Use Microsoft Office
    2. Minimal system management: backups
    3. Internet Savvy
      1. Minimal HTML
      2. Research using Internet search engines
      3. Email
      4. FTP
  2. Administrative Assistant Responsibilities and Duties
    1. Be available by phone during business hours with occasional weekend calls.
    2. Provide phone with greeting for Heintze Consulting.
    3. Coordinate scheduling
      1. Travel arrangements
        1. Flight
        2. Hotel
        3. Automobile rental
      2. Preparation for Training Event
        1. Printing student course handout books on office printer and photocopy centers
        2. Getting course materials from training retailers
        3. Hardware/software logistical coordination
      3. Management of Siegfried’s Personal Events
        1. River Permits
        2. Hunting Licensees
        3. Back country ski reservations
        4. Letters to stock brokers
        5. Others
    4. Bookkeeping with Quicken
        1. Accounts Receivable
          1. Invoicing
            1. Photocopying Student course evaluations
            2. Data entering expense reports
            3. Mailing off invoice package
              1. Invoice
              2. Expense Report
              3. Course Evaluations
              4. Trip Report (written by Siegfried)
        2. Accounts Payable
          1. Balance checkbook
          2. Credit card accounts
          3. Miscellaneous Invoices
          4. Manage expense records
    5. Office Maintenance
      1. Assure functionality of office
        1. 3 node computer network of Linux, NT & 95
          1. Perform weekly backup
          2. Maintain internet connectivity via Internet Service Providers (ISPs)
        2. Organize desktop and filing cabinets
          1. Course materials
          2. Software on CDRoms & Floppies
          3. Business cards
      2. Computer Maintenance
        1. Install or oversee installation of new software and hardware (e. g., new printers)
        2. Maintain software licenses
      3. Maintain phone & email correspondence daily
      4. Maintenance of web site
        1. Keep phone numbers and course outlines up to date
        2. Verify web site is accessible to customers
        3. Acquire and maintain domain name registration
    6. Taxes
      1. Maintain records for quarterly and yearly tax preparation
      2. Tax preparation
      3. Work with tax accountant
    7. Research
      1. Search for reference materials on WEB
      2. Locate and download software (e. g. Winzip, FAQs)